The retail price of a custom frame job is easily and instantly calculated based on the size of the piece, materials you select, and parameters of your own pricing schedules. Multiple entries are allowed for moulding (up to 5 stacked frames), matting (up to 7 mats), fillets in frames and mats, fabric, mounting, mat designs, glazing, extras, hardware and fitting charges.

The printed work order is the blueprint to construct your custom frame job. It is not a customer document. For high volume basic framing jobs, work orders can be printed two per page.

The program calculates the footage used on a work order, removes the required footage from inventory, identifies from which supplier you have selected to order and enters the amount onto a Purchase Order. Note that, after removing 8 feet from a 10 foot length, the computer will leave 2 feet in stock when in fact it may have been discarded. Nor does the computer know if there is a flaw in the moulding and you actually use more than required. Only the total available footage is shown on the inventory screen. Manual inventory systems are also available on all programs.

All work orders may be edited at any time. Orders posted to invoice may be updated if changes have been made to the work order.

You may apply a discount to the entire framing job by entering a dollar off amount into the appropriate work order field or using a decimal to represent a percentage off. Individual framing components may also be discounted on detail screensand displayed in the printed Work Order Detail Summary. . Watch training video “Discounting Frame Jobs”

A work order may be converted to an Estimate. The Estimate button on the work order will change the status of the order to an Estimate (or quote). It will not be included in your list of orders to be completed. When the customer is ready to go ahead with the quote, you can activate it into an order. Estimates can be found in the customer’s record also. A printed ‘blind’ Estimate gives the price of the moulding components but not the item number or description which prevents customers from taking your design to a competitor.

The Contacts file stores information for all your customers, artists, vendors and service providers; everyone you may ever need to contact. Tabs provide a way to track marketing campaigns, produce email lists, monitor advertising returns and referrals. Capture valuable customer information to help you to make better marketing decisions.

Every work order you create for a customer is archived in their Contact record for future reference and duplication. Estimates are colour coded in red. The total value of all work orders and estimates appears.

Three types of printed work orders are available; one with vertical lines, one without (for use with inkjet or dot matrix printers) and two orders per page for high volume framers.

Orders can be identified as Estimate, Incomplete, on Hold, or Completed. They can also be tracked by location while incomplete, after being completed or marked as ‘picked up’. The location list is unlimited and customizable.

Set up Keywords by which to search for customers or delineate mailing/emailing lists. Setting up the Keywords will help you keep your Contacts file organized and, as a result, it will become a better tool for you to manage your shop and make the most of the marketing tools. Temporary customizable lists of customers can also be created for marketing purposes or export for out of house mailing.

You may print address labels from the Contacts file using standard printer with Avery labels. Or, set up to work with a Dymo printer. Font type and size on labels can be modified.

Barcoding can be used to enter moulding and matboard on work orders, search for orders and products, and to enter products onto invoices. Barcodes are created for retail products. Click here to see how FrameReady uses barcoding.

FrameReady allows single, multiple, and ‘omit’ searches to be performed in all files. All fields on the screens can be searched. Truly an incredibly powerful feature! Watch this video for an example.

Generate letters and keep form letters on file in FrameReady. Several pre-written form letters are included with the program. Print address labels and envelopes.

If you would like to print your customer documents for certain clients in Spanish or French, you may check the language selection box. Gift Certificates may also be printed in these languages.

Shows totals by group (wood, metal, etc.) and quantity of specific items (11-20.N) used for any time period. Moulding is rounded up to nearest half foot.

Use the handy incomplete list found on the work order screen as a daily to-do list. At the end of the day, return to this screen to check off your finished jobs and directly email customers a personalized pick-up reminder.

All matboard and moulding required for incomplete work orders is compiled in two formats: framing order and purchase order. The framing order provides a ‘print only’ list of materials needed. The purchase order presents a screen with materials which are ordered from the supplier you previously identified. Items can be added, modified or removed from the purchase order before printing, faxing or emailing it to the supplier.

Send email blasts to certain customer lists. Email a customer an image of artwork in stock. Email a customer to remind them that their work is ready to be picked up directly from the Work Order Incomplete list. Watch the video “ Email Marketing & Communications”

Pin points the location of the address in the Contact file and offers directions on how to get there. This is handy if you provide delivery to your customers.

Enter digital photos of customer’s unframed work to document condition upon receipt into your possession. Store images of completed work to create a brag book or show other framing options. Store images of art and retail products in the Product file. Store images of frames in the Price Codes file to help identify moulding samples and lengths.

Have numerous design counters using the central program concurrently with computers in the back room and office. Each computer can be opened with a different access level. All computers can access the same file at the same time. Running more than three computers requires the use of FileMaker Server on a host.

Stay current with your moulding and matboard companies. Our vendor pricing service updates your manufacturer’s prices, imports new stock items, and alerts you to discontinued products and items. Watch the video “How NOT to lose money”

A quick price check button allows you to instantly look-up the retail price per foot of any moulding in your system.

Watch the video “Compatibility with Integrated Frame”

All purchases made by a customer are recorded and archived. Total balance still owed will be displayed. You can look up how long it has been since a customer came into your shop and identify the frequency of their purchases.

Create invoices separate from work orders. Post multiple work orders to one invoice.

Each invoice can take several payments.

Multiple Invoice Layouts

Enter merchandise such as readymade frames, giftware, crafts, and art supplies. Each item has a stock number that can be used for automatic lookup when filling out an invoice. Sheets of matboard and lengths of moulding may be also be sold directly on a invoice.

Create a report based on which art you have in inventory which is on consignment and how much you owe each artist at any given time.

Create a printed document highlighting a certain artist with or without their photo. Copy the text from any word processing program or type your own.

Email invoices, proposals, quotes and reports directly to your customers or accountant.

This file keeps a record of all certificates and in-store credits issued and whether or not they have been redeemed. Your can create your own company’s gift certificate on the spot with your logo and specified recipient name and greeting. Three styles to choose from, designed to fit a #10 envelope.

Use this to track artwork that is going out of your shop on approval, to a designer, or to a third party seller. It records to whom it was consigned, what pieces were consigned, and updates the inventory in the Products file. If the artwork is returned, it is returned to inventory. If it is sold, it is posted to an invoice.

An inventory directory can be printed for all records or any group, in two forms, text or text and image. This is great for gallery openings, bridal registries or auctions.

Create your own retail product labels and price tags with or without barcodes.

Watch the video “Selling Retail Items”

No more stickies stuck to your computer screen! The Message Centre lets you track your messages, update employees on issues, leave them lists, phone calls to make, use it for listing company policies.

Tracks staff payroll hours and prints reports.

FrameReady Multi-Site allows you to print reports based on a certain location.

FrameReady Multi-Site is capable of handling inventory in multiple locations in real time. May be viewed and accessed from any location.